Frequently Asked Questions

Event Booking

If I reserve a date, how much money is due upfront? Do we make monthly installments, or is payment due all at once?

At the time the contract is signed there is a minimum of 50% of the total rental price due. The remaining balance is split into even monthly payments up until one month prior to the event date. The total cost of the event rental must be paid one month before the event or the contract may be voided. Payments can be made by paying cash, checks, or credit (with an additional 3% convenience fee). There is a $25 fee for any returned checks. Payments made by check can be mailed to:
The Grain Loft N6975, State Hwy 42 Algoma, WI 54201

Once my date is reserved, what happens if I need to cancel?

All cancellations or reservation changes must be made in writing. The guest is responsible for verifying that The Grain Loft, David and Stacey have received their cancellation letter. Due to the nature of wedding planning, all payments made to date are non refundable and all outstanding payments will be due immediately. We understand that sometimes it is necessary to change or cancel a reservation, however, should you choose to cancel, we cannot refund any advance payment for a canceled reservation unless The Grain Loft has re-rented the same date with another wedding or similar event and the entire payment has cleared. Refunds may take up to 6 months more. We will make every effort to re-book the venue, however, if it is not re-booked, you forfeit all monies paid. If a cancellation is successfully re-booked with another wedding or similar event, all funds with the exception of a $500 administration fee will be returned to the renter. Transferring your booked event to a different date on the calendar is allowed and will be subject to $250.00 administrative fee.

What is included in my package?

All packages include the use of the interior loft and utilities, exterior grounds, heating and air conditioning, onsite parking, 2 separate spaces for couple and their wedding party to get ready(Posh Parlor & Hideaway cottage), recently updated restrooms, round/rectangle banquet tables, and chiavari chairs for up to 175 guests, stunning wooden head table, use of our bar, extra tables for buffet, dessert, gifts, etc., access to our gorgeous walk through gardens, use of our Tap Room cottage for beer garden , outdoor seating areas, wireless mic and use of sound system for cocktail and dinner music, kitchenette staging area with refrigerator.

Are there any additional fees?  Why do you have a service charge?

Yes, we do have a service charge, but try to keep it as minimal as possible. While most vendors charge 15%-25%, our service charge is only 12%.  A service charge is simply the fee for all service staff and operational expenses. The service charge includes the following tasks: setup of tables and chairs for the reception, setup of outdoor tables and chairs, take down of tables and chairs to accommodate for the dance floor, use of garbage and recycling containers and bags, cleaning and stocking of bathroom items during your event. 

Set Up

On the event day, when do we have access to the facilities? What time can we start setting up?

Your package includes the venue from 10:00am until midnight, this includes setup and cleanup. A fresh cleaning is done by our staff prior to each event.

Will you be coordinating the day or do we need to have someone there to make sure the day stays on schedule?

Our staff will make sure the chairs and tables are set up both inside and outside prior to your event. We will also help adjust the layout if a dance floor is needed. We will be available for questions and to help direct guests and vendors to the appropriate areas. We are not responsible for keeping the timeline of your event.

We highly recommend hiring a wedding planner or assigning someone to coordinate the details of your event. You can refer to our list of preferred vendors for our recommendations!

Decorations

Are there any restrictions when it comes to decorating?

All decorations must be removed without damage. The use of nails, screws, staples and tacks are restricted. Confetti and loose glitter are not allowed as it cannot be cleaned up before the next event. No open flames are allowed, we recommend battery operated candles. The Grain Loft does not allow sparklers, fireworks, or fire lit floating lanterns.

What size are the tables?

Our round tables are 60″ and seat 8 people our rectangle tables are 8′ and seat 8-10 people. The head table is 20’x28″ and can fit 14 across the back, however, we can wrap 20 around the entire table if need be. Send us an email and we’ll send over the recommended layout for your wedding size.

Ceremony & Reception

How many guests can you accommodate?

We can accommodate a maximum of 175 guests for a sit down dinner.

How late can we play music?

The latest an event’s music can run is 11pm on Friday and Saturday nights and 10pm Sunday through Thursday nights. 

Food & Alcohol

Can I bring in my own alcohol?

No, we do not allow carry-ins of any kind. Please email us for a list of bar packages.

Can I select my own caterer or bring in food?

Yes, the renter may decide what caterer to use. Refrigerators will be available for storing food. The Grain Loft does not have a state inspected kitchen, therefore, no food can be prepared on premises. Catering dishes should be washed off site, and there is no stove available.