Event Booking
If I reserve a date for a wedding, how much money is due upfront? Do we make monthly installments, or is payment due all at once?
At the time the contract is signed there is a down payment of $3,000 that will be due in order to book your date. The remaining balance is split into even monthly payments up until one month prior to the event date. The total cost of the event rental must be paid one month before the event or the contract may be voided. Payments can be made by paying cash, checks, or credit (with an additional 3% convenience fee). There is a $25 fee for any returned checks. *However for small wedding/elopement rentals and non-wedding event rentals the down payment amount is 50% **
Payments made by check can be mailed to:
The Grain Loft N6975, State Hwy 42 Algoma, WI 54201
Once my date is reserved, what happens if I need to cancel?
All cancellations or reservation changes must be made in writing. The guest is responsible for verifying that The Grain Loft, David and Stacey have received their cancellation letter. Due to the nature of wedding planning, all payments made to date are non refundable and all outstanding payments will be due immediately. We understand that sometimes it is necessary to change or cancel a reservation, however, should you choose to cancel, we cannot refund any advance payment for a canceled reservation unless The Grain Loft has re-rented the same date with another wedding or similar event and the entire payment has cleared. Refunds may take up to 6 months more. We will make every effort to re-book the venue, however, if it is not re-booked, you forfeit all monies paid. If a cancellation is successfully re-booked with another wedding or similar event, all funds with the exception of a $1,000 administration fee will be returned to the renter. Transferring your booked event to a different date on the calendar is allowed and will be subject to $250.00 administrative fee.
Discounts
5% Active duty Military discounts are available upon request. Only one discount may be used towards your booking total.
Set Up
On the event day, when do we have access to the facilities? What time can we start setting up?
It depends on the rental you have booked. Our wedding rental grants you access to the venue at 10am, however for small wedding/elopement rentals and non-wedding event rentals the time you can access the venue depends on the time your have chosen to rent the venue.
Will you be coordinating the day or do we need to have someone there to make sure the day stays on schedule?
Our staff will make sure the chairs and tables are set up both inside and outside prior to your event. We will also help adjust the layout if a dance floor is needed. We will be available for questions and to help direct guests and vendors to the appropriate areas. We are not responsible for keeping the timeline of your event.
We highly recommend hiring a wedding planner or assigning someone to coordinate the details of your event. You can refer to our list of preferred vendors for our recommendations!
Decorations
Are there any restrictions when it comes to decorating?
All decorations must be removed without damage. The use of nails, screws, staples and tacks are restricted. Confetti and loose glitter are not allowed as it cannot be cleaned up before the next event. No open flames are allowed, we recommend battery operated candles. The Grain Loft does not allow sparklers, fireworks, or fire lit floating lanterns.
What size are the tables?
Our round tables are 60″ and seat 8 people our rectangle tables are 8′ and seat 8-10 people. The head table is 20’x28″ and can fit 12 across the back, however, we can wrap 20 around the entire table if need be. Send us an email and we’ll send over the recommended layout for your wedding size.
Ceremony & Reception
Is there an extra fee for a ceremony?
There in no additional fee to have your ceremony at The Grain Loft. However if you would like chairs set up for your ceremony there is an additional charge for that service. We do not add the chair set up charge in our rental price as some couples choose not to have their ceremony here. Price per chair is $3 and include both set up and take down. You do not have to pay to have chairs set up for your ceremony and rather opt for a standing ceremony if that suits you. Our unique outdoor ceremony layout allows for no one having a bad view or being stuck way in the back.
How many guests can you accommodate?
We can accommodate a maximum of 175 guests for a sit down dinner and outdoor ceremony.
How late can we play music?
The latest an event’s music can run is 11pm on Friday and Saturday nights and 10pm Sunday through Thursday nights.
Food & Alcohol
Can I bring in my own alcohol?
No, we do not allow carry-ins of any kind. Please email us for a list of bar packages.
Can I select my own caterer or bring in food?
Yes, the renter may decide what caterer to use. Food trucks, pig roasts and home made food and baked goods are welcome as well. Refrigerators will be available for storing food. The Grain Loft does not have a state inspected kitchen, therefore, no food can be prepared on premises. We do not allow for cooking to be done inside of the venue, however in certain cases we will allow for items to be grilled outside. Food trucks can cook inside of their truck or trailer, and wood fired pizza ovens are allowed outside as well.
Dishes/Dinnerware
Since The Grain Loft does not supply any food for your event you will need to bring in any dinnerware you will need (glasses, plates, utensils, napkins, ect). This can be done by bringing in disposable dinnerware, renting dinnerware, or having your caterer provide. Catering dishes should be washed off site,